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Travel to the 62nd Annual DPI/NGO Conference - Mexico City, 2009 |
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Make
Your Travel Simple, Improve Networking, and
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Payment Terms Travel Package costs are subject to availability at the time of booking. Reservations shall be processed on a first-come-first-served basis. Should no more space be available in the particular hotel listed for your package choice, another hotel of the same standard will be offered instead. Payment due upon reservation and is non-refundable The specific amount due, as well as the payment instructions, will be included in the confirmation email you will receive upon submitting your reservation. Payment options:
Cancellation by Participant If Participant desires to cancel their reservation of the Travel Package, he or she shall provide written notice signed by the Participant prior to departure. In the event the Participant cancels, he or she may present to FAF a replacement Participant ("Substitute") whose acceptance will be at the sole discretion of DPI NGO and NGO DPI Registration rules governing members’ participation in the events. Qualified Substitutes must hold a valid acceptance letter to the 62nd Annual DPI/NGO Conference to be considered by FAF; FAF will seek immediate approval for changes involving the replacement of qualified substitutes. If DPI NGO and NGO DPI approve the Substitute, they will be charged any applicable air or land costs plus an administrative fee of $85. Cancellation by FAF FAF reserves the right to cancel the Travel Package for any reason and at any time, in which case a full refund shall be made for any Travel Package services not already provided. However in the event FAF determines to cancel the Travel Package because of “just cause”, the Limitation of Liability Section hereof shall apply and FAF shall be obligated only as provided in the Limitation of Liability Section. “Just cause” shall include but not be limited to acts of God, strikes, weather, war, crime, sickness, threats of terrorism per Department of State Advisories or other events that FAF reasonably determines would result in unsafe or unacceptable travel conditions. Cancellation after Beginning of Conference and Non-utilization If Participant cancels after the beginning of the 62nd Annual DPI/NGO Conference or while the Conference is in progress, Participant agrees that FAF is not responsible for any refunds whatsoever. Participant further agrees that no refunds shall be made by FAF whatsoever of fees for services, accommodations or other items agreed upon herein if for any reason such services, accommodations or other parts of the Travel Package are provided as agreed upon herein, but not utilized by Participant. Modification The terms of the Travel Package and costs may be reasonably modified by FAF if FAF's anticipated expenses are affected by unforeseen monetary fluctuations, changes in costs of services and accommodations, changes in transportation tariffs, or other circumstances beyond the control of FAF. Limitation of Liability In the event that transportation services, accommodations, meals or any other parts or all of the Travel Package are delayed, postponed, canceled or otherwise not provided, FAF's liability is limited to the provision of such substitute or supplementary services and/or accommodations as can be secured or provided at no additional cost to FAF after its best efforts. Alternatively, subject to FAF's sole discretion, FAF may refund to Participant the full amount that FAF is able to obtain using its best efforts as a refund from the service provider for the lost services. Excess Luggage The Travel Package shall include transportation of personal baggage for Participant, except that Participant shall be responsible for any charges assessed by airlines or other carriers for baggage weight in excess of the usual limits imposed upon such carriers. It is the responsibility of Participants to contact the airline(s) listed on their final itinerary to determine and comply with current baggage allowances and airline regulations. Participant is hereby advised that costs incurred in the shipping and transportation of any additional equipment or other materials Participant may bring along during the Conference is the responsibility of the Participant and is not included in the Travel Package cost. Property Damage FAF shall not be responsible for any property belonging to the Participant that is lost or damaged during the course of the Conference. Further, Participant acknowledges that Participant is responsible for any and all claims made against FAF, its agents and representatives, for damage to property caused by Participant during the Conference. (See Insurance Section for included baggage insurance coverage and limits.) Waiver of Liability Participant agrees that FAF shall not be responsible for, and Participant hereby waives any claim against FAF for, and releases FAF and the NGO DPI Executive Committee from, any liability of any nature whatsoever for loss (including additional expenses caused by delays and/or changes in transportation or other services), damages (including consequential damages), or injury to property or persons due to any cause whatsoever, including, without limitation, any act, omission or negligence of any hotel, airline, bus company, railroad or owners or contractors providing accommodations or other services, occurring during the duration of the Conference, except for claims based on the willful misconduct and/or gross negligence of FAF. Nor shall FAF or the NGO DPI Executive Committee be responsible for any loss, cost, damage, injury, delay or expense arising from acts of God, strikes, weather, war, civil disorder, crime, sickness, or other events beyond the control of FAF, and any loss or expense arising from the above contingencies shall be borne by Participant involved. Extent of Liability Under no circumstances whatsoever will FAF be liable to the Participant for any amount exceeding the total cost of the Travel Package. Tax refunds As stated in the Participant Letter of Agreement, the cost of FAF Travel Packages includes a $200.00 non-refundable Tour Participant Contribution and Processing Fee for each Participant. A portion of this fee constitutes a contribution to FAF, and is tax-deductible for the Participant. A portion of this fee represents a contribution to the NGO DPI Executive Committee to support the conference and its continuing efforts on behalf of all affiliates. Donors will be acknowledged upon request to FAF after the completion of the Conference. Deviations from Default Travel Package Participants requiring customized travel arrangements are hereby advised that, if such arrangements can be made, Participants will be subject to the following restrictions:
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