Travel to the

Lasallian Convocation on the Rights of the Child - April 2010

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Terms & Conditions

Reservations shall be processed on a first-come-first-served basis. 

Delegates will be asked to confirm their bookings with a deposit upon registration in order to block space. Payment schedule are as follows: 

The specific amount due, as well as the payment instructions, will be included in the confirmation email you will receive upon submitting your reservation.

Payment options:

• Credit card: Visa, MasterCard, American Express (subject to a 5% processing fee)

• Check

Cancellation by Participant

If Participant desires to cancel his or her reservation for any reason, he or she shall provide signed, written notice prior to departure.

In the event of cancellation, Participant shall notify the insurance company (if applicable) to obtain any available refunds: Travel Insured International (www.travelinsured.com,  1-800-243-3174).

FAF shall retain the following cancellation fees:

$50 (Nonprofit, Conference Package Participant Contribution and Processing Fee) plus $450 if notice is postmarked between 180 and 45 days prior to the beginning of the FAF program; 

Full program cost (no refund) if notice is post-marked 44 days or less prior to the beginning of the FAF program. 

In the event the Participant cancels, he or she may present a replacement Participant ("Substitute") whose acceptance will be at the sole discretion of FAF. Qualified Substitutes must hold a valid invitation letter to the Lasallian Convocation on the Rights of the Child to be considered by FAF; FAF will seek immediate approval for changes involving the replacement of qualified substitutes. If CLEM approves the Substitute, the Substitute will be charged any applicable air or land costs plus an administrative fee of $85. In FAF agrees to waive Participant’s cancellation fees.

In the event the Participant cancels for reasons of verifiable illness and no qualified substitution is made, the participant should contact Travel Insured International (www.travelinsured.com, 1-800-243-3174).

Cancellation by FAF

FAF reserves the right to cancel the FAF Travel Package for any reason and at any time, in which case a full refund shall be made for any FAF Travel Package services not already provided, including the Tour Participant Contribution and Processing Fee. However, in the event FAF cancels the FAF Travel Package for just cause, Section G hereof shall apply and FAF shall be obligated only as provided in Section G. “Just cause” shall include but not be limited to acts of God, strikes, weather, war, crime, sickness, threats of terrorism per Department of State Advisories, or other events that FAF reasonably determines would result in unsafe or unacceptable travel conditions.

Cancellation after Beginning of Conference and Non-utilization

If Participant cancels after the beginning of the Conference and Friendship Tour to India and Nepal or while the Conference is in progress, Participant agrees that FAF shall not be responsible for any refunds whatsoever. Participant further agrees that no refunds shall be made by FAF whatsoever of fees for services, accommodations, or other items agreed upon herein if for any reason such services, accommodations or other parts of the FAF Travel Package are provided as agreed upon herein, but not utilized by Participant.

Modification

The terms of this Agreement, including the FAF Travel Package and costs, may be reasonably modified by FAF if FAF's anticipated expenses are affected by unforeseen monetary fluctuations, changes in the costs of services and accommodations, changes in transportation tariffs, or other circumstances beyond FAF’s control.

Limitation of Liability

In the event that transportation services, accommodations, meals, or any other part of the FAF Package are delayed, postponed, canceled, or otherwise not provided, FAF's liability is limited to the provision of such substitute or supplementary services and/or accommodations as can be secured or provided at no additional cost to FAF after its best efforts. Alternatively, subject to FAF's sole discretion, FAF may refund to Participant the full amount that FAF is able to obtain from the service provider of the lost services.

Property Damage

FAF shall not be responsible for any property belonging to the Participant that is lost or damaged during the course of the Conference. Further, Participant acknowledges that Participant is responsible for any and all claims made against FAF, its agents and representatives, for damage to property caused by Participant during the Conference. (See Appendix for included baggage insurance coverage and limits.)

Waiver of Liability

FAF includes limited personal travelers insurance in the cost of each of its Packages. Beyond that, Participant agrees that FAF shall not be responsible for, and Participant hereby waives any claim against FAF for, and releases FAF and CLEM from, any liability of any nature whatsoever for loss (including additional expenses caused by delays and/or changes in transportation or other services); damages (including consequential damages); or injury to property or persons due to any cause whatsoever; including, without limitation, any act, omission or negligence of any hotel, airline, bus company, railroad, owners, or contractors providing accommodations or other services, occurring during the duration of the Conference, except for claims based on the willful misconduct and/or gross negligence of FAF. Nor shall FAF or VGIF be responsible for any loss, cost, damage, injury, delay or expense arising from acts of God, strikes, weather, war, civil disorder, crime, sickness, or other events beyond the control of FAF. Any loss or expense arising from the above contingencies shall be borne solely by the Participant involved.

Extent of Liability

Under no circumstances whatsoever will FAF be liable to the Participant for any amount exceeding the total cost of the Travel Package.

On Site and Online Representation

FAF will have representatives at the Lasallian Convocation on the Rights of the Child.
At any time after agreement signing and prior to the Conference, Participants will be able to access their itineraries and all critical information online, at a password secured site as well as directly by e-mail and toll free phone number in the United States.

Deviations from Default Travel Package

Participants requiring customized travel arrangements are hereby advised that, if such arrangements can be made, Participants will be subject to the following restrictions:

1. All requests must be communicated in writing to FAF prior to the second payment date.

2. Participants requesting customized travel arrangements, meeting setups, special event planning, etc. during the Conference or thereafter will be required to pay for the cost of those services separately as well as an additional $85.00 administrative surcharge, due to FAF at the time the request is formally filed. This surcharge will be included in FAF’s optional cost quote to Participant, along with any additional charges imposed by airlines, hotels or other vendors involved.

3. Participant changes in travel arrangements made after the second payment date (including a return to the default arrangements) will be subject to an additional penalty of $15.00.

Credit Card Payments

FAF accepts credit card payments from MasterCard, Visa, and American Express accounts; a 5% service fee will apply.